Yes, I have a robot. A huge
amazing programmable robot.
By robot I mean a customer
database. A CRM (customer relationship management) system.
Ever heard of the contact
management program ACT? It's like that. Except hosted, cheaper, and maybe
easier to teach marketing tricks to then ACT. Unlike ACT, our CRM is always
running (Alive?).
Our CRM is
from LongJump.com - rock solid performance since we started using it
in May 2008. Salesforce.com might be even better, but the > $500 upfront cost
got in my way. Longjump only wanted $30/mo, and before I knew it I had 6 people
on it and thousands of records loaded.
Anywho...I taught (set-up some
simple recurring rules that run triggers and send email) our robot
CRM to do lots of automated tasks, like following up the sales
opportunity entries that my team enters into our CRM.
The automated emails, faxes and
letters are actually the same messages we were sending manually. At some point I
took these manually crafted (and needlessly often RE-crafted) gems and set
them up in our CRM so that the messages would be sent without our
intervention.
Today, a high quality prospect,
pinged a few times by both our automation AND good ol' phone calls from our
sales people, responded to what looked like a personal email and
explained that they were not ready to buy.
I know, why write about a
lost sale.
Cuz it's not lost! This
prospect is actively thinking about my company and our marketing. We got her to
make a decision. She ACTED. The deal did not DIE ON THE VINE. She
gave us a date when she might have the funds to do marketing. She gave all
this info to our ROBOT.
We will schedule a call and
pursue in the near future. In the meantime while the prospect was talking to our
robot, we were loading our sales pipeline up with more prospects!
I am
working on creating a rich process that the robot will trigger when someone says
NO. In the future I want to capitalize on the NOs - something like:
(1 day after prospect says
no)
Dear John Doe, thanks for considering our services, and we look
forward to earning your business in the near future.
Can you take 15 seconds and
tell us what you need from us next time to get your business? (offer link
to online 15 second survey)
(And then,say 4 days after the
prospect says no)
Dear John Doe, thanks
again for considering our services and we do look forward to providing you with
solutions soon.
In the meantime, can you help us plan how we might approach working in your market right now? We have a prospective client in your area and would like
your feedback before we work in
and around your
market.
Please let us know if you will
need our services in the next...
- 30 days
- 90 days
- 180
days
- 365 days
Thanks!
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